Document Access Request

Complete task payload from the RobotRock dashboard Examples gallery. Open Examples in your workspace to interact with the same task in the inbox UI.

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Task

{
  "type": "file-access-request",
  "name": "Document Access Request",
  "description": "A user has requested access to an online document. Review the request and grant or deny access with appropriate permissions.",
  "version": 2
}

Context

{
  "data": {
    "requestDetails": {
      "requestedBy": "sarah.chen@example.com",
      "requestDate": "2024-12-15",
      "documentName": "Q4 Financial Report 2024",
      "documentUrl": "https://docs.example.com/financial-reports/q4-2024",
      "documentOwner": "Finance Team",
      "requestReason": "Need to review financial data for annual planning",
      "department": "Strategic Planning",
      "containsSensitiveData": true
    },
    "userInfo": {
      "fullName": "Sarah Chen",
      "role": "Strategic Planning Manager",
      "employeeId": "EMP-4521",
      "hasPreviousAccess": false,
      "securityClearance": "Level 2"
    }
  },
  "ui": {
    "requestDetails": {
      "ui:title": "Request Details",
      "ui:description": "Information about the access request",
      "items": {
        "requestedBy": {
          "ui:title": "Requested By"
        },
        "requestDate": {
          "ui:title": "Request Date"
        },
        "documentName": {
          "ui:title": "Document Name"
        },
        "documentUrl": {
          "ui:title": "Document URL",
          "ui:widget": "link"
        },
        "documentOwner": {
          "ui:title": "Document Owner"
        },
        "requestReason": {
          "ui:title": "Request Reason"
        },
        "containsSensitiveData": {
          "ui:title": "Contains Sensitive Data"
        }
      }
    },
    "userInfo": {
      "ui:title": "User Information",
      "ui:description": "Details about the requesting user",
      "items": {
        "fullName": {
          "ui:title": "Full Name"
        },
        "employeeId": {
          "ui:title": "Employee ID"
        },
        "hasPreviousAccess": {
          "ui:title": "Has Previous Access"
        },
        "securityClearance": {
          "ui:title": "Security Clearance"
        }
      }
    }
  }
}

Actions

[
  {
    "title": "Grant Access",
    "description": "Grant access to the requested document",
    "id": "grant-access",
    "handlers": [
      {
        "type": "webhook",
        "url": "https://example.com/webhook",
        "headers": {}
      }
    ],
    "schema": {
      "type": "object",
      "required": [
        "access-level"
      ],
      "properties": {
        "access-level": {
          "type": "string",
          "title": "What level of access should be granted?",
          "description": "Select the appropriate permission level for this user",
          "enum": [
            "read",
            "write",
            "read-comment"
          ],
          "enumNames": [
            "Read - View document only",
            "Write - Edit and modify document",
            "Read/Comment - View and add comments"
          ]
        },
        "access-notes": {
          "type": "string",
          "title": "Access Notes",
          "description": "Optional notes about why access was granted"
        }
      }
    },
    "ui": {
      "access-level": {
        "ui:widget": "radio"
      },
      "access-notes": {
        "ui:widget": "textarea",
        "ui:placeholder": "Enter any additional notes about this access grant..."
      }
    }
  },
  {
    "title": "Deny Access",
    "description": "Deny access to the requested document",
    "id": "deny-access",
    "schema": {
      "type": "object",
      "required": [
        "denial-reason",
        "denial-details"
      ],
      "properties": {
        "denial-reason": {
          "type": "string",
          "title": "Reason for denial",
          "description": "Select the primary reason for denying access",
          "enum": [
            "insufficient-clearance",
            "not-required",
            "sensitive-data",
            "policy-violation",
            "other"
          ],
          "enumNames": [
            "Insufficient security clearance",
            "Access not required for role",
            "Document contains sensitive data",
            "Violates company policy",
            "Other reason"
          ]
        },
        "denial-details": {
          "type": "string",
          "title": "Denial Details",
          "description": "Provide additional details about the denial"
        }
      }
    },
    "ui": {
      "denial-reason": {
        "ui:widget": "radio"
      },
      "denial-details": {
        "ui:widget": "textarea",
        "ui:placeholder": "Enter details about why access was denied..."
      }
    }
  }
]

Widgets used

link
radio
textarea

See Context for widget reference.